Confessions of an Email Hoarding Professional Organizer

Hi. My name is Stacey and I am a reforming email hoarder.

Did I mention I was also a Professional Organizer?

That's OK--laugh if you want to. I laugh every time I tell someone this story.

How did I get to be an email hoarder?

All it takes is being a very busy woman with lots of interests and one email address for both business and personal emails. Throw in two young kids, not enough time in one's day, and being a visual person and the emails began to accumulate.

"I'll look back at them later." I said.

"If I put them in a folder, I'll forget about them." I figured.

"I'll chip away at them little by little." I promised myself.

Yes, I looked back at a bunch and yes, I did chip away at some but the emails were coming in faster than I could take action upon them.

By February, I had a thousand emails in my Inbox. Yes, you read that right--1000--one thousand. That's A LOT of emails...

Organized Artistry is getting a facelift this year--a new logo and a newly-designed website and blog. My web designer mentioned that I needed to change the hosting company of my website due to compatibility issues so I did the domain transfer. The last step was to have my email flow from my old host to my new host.

So last week, I got on the phone with my new host to help me take that last step. What the person on the other end didn't ask me was whether or not I had any emails in my Inbox. When the email was transferred to the new host's server, it wiped my Inbox clean. As you can imagine, I almost had a heart attack. After lacing into him for this oversight I asked how it could be fixed. He told me I had to call my old hosting service for some coding and some numbers and then I had to call my new host back with that information.

I wasn't happy, but I did it. I called my old web host and explained the problem. We accessed my inbox through 'webmail' and yes, all the emails were still there. He put me on hold for a few minutes so he could figure out the best solution.

While on hold with the tech guy, I had an organizing revelation--an 'a ha' moment. Did I really want all 1000 emails in my Inbox? The answer was 'No.' If I were helping a client, I would have guided them to make the same choice. It would be like moving to a new home and taking everything with you even though you didn't need it. I felt the time had come--this would be a good opportunity to 'de-clutter' my Inbox. A colossal purge.

To quote the song from Frozen, "Let it go..."

Although it took me a long time and the process still isn't complete, I sorted through all 1000 emails and forwarded one-quarter of them to an alternate email account. Over the next few days, I'll be forwarding them to my stacey@organizedartistry.com account and either filing them in a folder or taking action upon them. I purged old newsletters and correspondence. I'll now be filing emails I had once lost track of. From now on, I'm going to do better by incorporating one of the most important steps in getting organized--maintenance.

Although Professional Organizers are fairly organized, we sometimes experience similar situations to our clients. It's the old saying, "The shoemaker's son has no shoes." Sometimes we can't keep up, either. And that's OK. We're human and so are you. Please take a moment to look through your Inbox. Delete a few emails. Create folders for others and remember--even Professional Organizers need to get organized!

Organizing MY Home: A Two-Foot Wide Mudroom

The last week of November was a busy time in my household. It was Thanksgiving. It was Hanukkah. And it was also my birthday. Lots of food and festivities. Not a lot of downtime.

But, my hubby and I carved out a small amount of time that weekend to make our home more organized. The colder weather was upon us and we had to create a solution to a recent organization problem.

We have a front door and a closet next to that door. Coats, shoes, umbrellas and accessories are kept in that closet.

Problem: My children and I enter and exit our home most days through the garage. No closet next to that door. Instead, we have a tiny laundry room with an even tinier broom closet that we converted to a storage closet years ago. We installed a row of hooks across the top and at the bottom of the closet we store shopping and recycle bags of varying sizes.

On this closet door, we installed a 4-pocket organizer from Babies R' Us which has proved to be an extraordinarily helpful organizing product. Each of us has a pocket to store accessories and one is for infrequently used items like snow gloves.

This worked well for a while. My children were young and had little coats and my jacket fit just fine next to theirs. Now, my kids are bigger and so are their coats. They have more hats and mittens, too. With all three of our winter coats in there, the closet door no longer stayed closed. And the hooks were so high, I was the person in charge of hanging everyone's coats.

What to do?

I had suggested a hall tree for the room adjacent to the garage which just so happens to be my home office. It wouldn't thrill me to have coats and backpacks hanging in my work space but it was better than having them spill out of the storage closet--especially when I was doing the laundry.

My husband did not like the hall tree idea for two reasons:
1) He thought a hall tree would have looked messy. (I agree)
2) The hall tree would have to stand in the space currently occupied by his grandmother's table which he loves and it would not fit in our attic.

So, for a while we thought about it, spent the summer leaving camp bags in the garage but then Autumn came and the problem was back. Backpacks and diaper bags were dropped as we entered the house and coats were dumped on a couch that sits opposite my desk in this room. (No picture is available--too embarrassing for this Professional Organizer to admit!)

Besides the fact that it looked terrible, it didn't exactly instill the importance of being organized to our two young children.

Once again we asked ourselves, "What to do?"

Solution: One day, my husband looked at me and said, "What if we move the ironing board and vacuum cleaner out of the laundry room and use that space as a mudroom? I measured the space. It was 24" wide. I was skeptical but I grew up in a 5'x12' bedroom. I knew I could make this work.

Challenge accepted!

I'll give my husband credit for thinking of utilizing this space. I probably never considered it because my husband likes to iron despite the fact he doesn't do it much anymore (Yes--he does laundry, too. I'm a lucky lady...). We had not hung an iron in the iron holder since our first child started crawling six years ago. It was a great iron/ironing board organizer from Rubbermaid but it's time was up. We relocated the real vacuum to the garage with the ironing board and the toy vacuum went to the basement playroom.

I thought to myself, "Where am I going to find what I need to fit into a two-foot wide space?"

I looked in Home Goods and online and didn't see much that would fit my tight secifications. Then one day, I was in Target and went to check out their Closetmaid collection. I've used their products in the past for organizing my kid's toys and got to check out their new products at the NAPO Conference last year.

I walked down the aisle and not only did I see what would work for me, it was on sale!

The Closetmaid 24" Horizontal Stackable Organizer

Twenty four inches wide, too! What luck! My plan was to have the boys keep their backpacks on the top shelf, store their sneakers on the middle and bottom shelves and since their feet aren't too big, maybe there would be room for a basket to hold accessories.

Now, I needed to figure out the second half of the mudroom--a place to hang coats. There are so many hook choices out there from the simple to the whimsical. We just needed simple. And, we needed more than one set of hooks. One was to be placed at the top of the space for my coat/handbag/hat and the other was to be placed so my kids could hang and retrieve their own outerwear.

Before Thanksgiving, I attended the holiday party for the local organizer group I belong to--NAPO-NNJ. Besides a lovely dinner, we had a Yankee Swap. The table was filled with gifts and I had pulled the last number for picking. By the time it was my turn to pick, there was one gift left on the table. You'll never believe what it was?

A SET OF HOOKS!

What else do you think Professional Organizers would bring to a Yankee Swap??? It was meant to be!

And, the person who bought the hooks hadn't removed the price tag entirely. They were from Bed Bath and Beyond. You can't imagine how giddy I was over a set of hooks!

The next day with my trusty 20% coupon in hand, I bought another set. I was ready for construction to begin.

We charged our electric drill, connected with our inner Bob Villa, and made Mudroom Magic. Hubby and I put together the Closetmaid shelf in less than ten minutes. We measured and hung the hooks making sure they were straight with the iHandy level on my iPhone.

Measure twice, make hole once!

My kids tried putting their backpacks on the bench--plenty of room!

Hooks were hung and so were the coats. The laundry room is tight--here'a a few pics of what it looks like now.

My kids have been using it everyday--I am so proud of them! Sometimes I find my husband staring at this space with a big grin on his face. I love it, too. No more coat clutter. It looks great. It keeps us organized. Twenty-four inches of space. Challenge accepted. Challenge met. Challenge complete!

What organizing challenges have you resolved in your home recently?